Guidance on Events and Gatherings

NOTE: This Guidance replaces the Gatherings, Meetings and Events Policy as of July 4, 2021.

As of July 4, 2021, indoor and outdoor gatherings of any size hosted by University staff, students or faculty, on or off campus will no longer require review and approval from the Gatherings Review Team.

Beginning August 1, 2021, religious services, varsity and recreational athletic events, arts performances, and lectures are permitted to be open to the general public, with no vaccination requirement and departments may host conferences with visitors.

General Guidance for All Indoor Conferences and Events

  1. Reserve your event space in the EMS web app scheduling.princeton.edu .
     
  2. If possible, provide an opportunity to attend virtually.
     
  3. Provide access to alcohol-based hand gel.
     
  4. Outside caterers are permitted to deliver food. If the event requires in-person food or drink service, please use Campus Dining catering services when possible.
     
  5. Maintain a list of attendees for at least two weeks to assist with contact tracing if a positive COVID-19 case is reported by an attendee.
     

Hosting an Indoor Conference or Event with Pre-Registered Visitors

NOTE: These events will be permitted on or after August 1, 2021. In addition to the guidance above, for indoor conferences or events that include pre-registered visitors, in a campus building:

  • Contact Public Safety to request that card access to the space be unlocked during the event, or ensure that someone is assigned to let people into the space. Campus buildings will continue to be locked at all times until further notice.
  • Attendees at these events do not need to be approved through the Visitor’s Policy Sponsored Visitor Approval process and there is no vaccine requirement.
  • Participation as an attendee at the event by PU staff, students or faculty may not be required or mandatory.
  • Communicate to attendees:
    • Non-vaccinated persons are expected to wear a face covering when inside a campus building.  Event planners are not required to enforce the face covering recommendation.
    • Ability to social distance may not be available.
    • Post signs at the venue informing attendees who are not vaccinated of the expectation to wear a face covering. Signs will be available for departments to print from the EHS web page on August 1, 2021.

Events Open to the General Public

Beginning August 1, 2021, religious services, varsity and recreational athletic events, arts performances, and lectures are permitted to be open to the general public, with no vaccination requirement.

  • Contact Public Safety to request that card access to the space be unlocked during the event, or ensure that someone is assigned to let people into the space. Campus buildings will continue to be locked at all times until further notice.
  • Attendees at these events do not need to be approved through the Visitor’s Policy Sponsored Visitor Approval process.
  • Event planners must ensure that attendees are made aware of the expectation to wear a face covering if not vaccinated.  Signs with face covering guidance may be ordered through Environmental Health and Safety at ehs@princeton.edu.

Our ability to host gatherings is possible due to the easing of public health restrictions for the University community. Please keep in mind that it may be necessary to reschedule or cancel a planned gathering based on recommendations from our public health team and state or local health departments.