Guidance on Events and Gatherings

NOTE: This Guidance is effective as of August 16, 2021. 

University staff, students or faculty can host indoor and outdoor gatherings and events of any size on or off campus. Princeton University-sponsored events and gatherings (events) held indoors must be set up in accordance with these guidelines and the University’s Visitor Policy. This guidance applies to events and conferences; it does not apply to regular meetings in the course of University business, teaching, social planning, etc.

Those who organize indoor events are responsible for:

  • Ensuring that all attendees are aware of necessary public health guidance, including use of face coverings.
  • Maintaining a list of attendees for 2 weeks after the event.
  • Providing a means for event attendees and guest speakers who are not current faculty, staff or students to attest to being fully vaccinated against COVID-19.
  • Developing a plan for building access when hosting events.
Visitors may attend outdoor events and are not required by current University policy to attest to COVID-19 vaccination or wear a face covering.

General Guidance for All Indoor Conferences and Events

  1. Reserve your event space in the EMS web app (link is external).
  2. If possible, provide an opportunity to attend virtually.
  3. Provide access to alcohol-based hand gel.
  4. Post signs at venues informing attendees that face coverings must be worn when indoors.
  5. If considering providing food, follow the Guidelines for Eating and Drinking Indoors.
  6. Outside caterers are permitted to deliver food. If the event requires in-person food or drink service, please use Campus Dining catering services when possible.
  7. Maintain a list of attendees for at least two weeks to assist with contact tracing if a positive COVID-19 case is reported by an attendee.
  8. Event speakers may remove their masks while speaking at the event as long as only one speaker has their mask removed at any one time and there is at least 8 feet of physical distance between the speaker and other speakers or participants, as long as this is consistent with the rules for classroom instruction according to the current Supplemental Guidance for Face Coverings .

Hosting an Indoor Conference or Event Attended by University Staff, Faculty and Students

Follow General Guidance, above, for all indoor events.

Hosting an Indoor Event With Attendees Who Are Visitors 

  1. Pre-registration is required when hosting an event with attendees who are visitors.
  2. Organizer is responsible for developing a plan to provide attendees access to the building. The organizer may staff the building entrance or contact Public Safety to hire event security staff.
  3. Organizer must obtain self-attestation of vaccination by attendees who are visitors. Conference and Event Services can provide resources for pre-registration and attestation.
  4. Communicate to attendees:
  • All attendees must wear face coverings
  • Attendees at this event must be fully vaccinated against COVID-19.
  • Ability to social distance may not be possible.

Guest Speakers or Panelists at Indoor Events

  1. Organizer is responsible for obtaining self-attestation of vaccination by guest speakers or panelists.
  2. While speaking at an event, guests must comply with  the University Face Covering Policy.