Summer Phased Resumption of On-Campus Operations

Updated 12 June 2020

This summer, as the State of New Jersey gradually restarts and reopens during the COVID-19 pandemic, the University may permit additional necessary in-person operations in University spaces. The timing of the University’s resumption of on-campus operations will be determined by University leadership, in consideration of federal, state, and local public health guidance and mandates.

Before bringing more faculty, staff, and graduate students into University work spaces, each department, office, or institute must follow the Summer Phased Resumption of On-Campus Operations Process. This includes preparing a plan for safe operations; submitting the plan to cabinet officers, deans, or Dean of the Faculty (for units that do not have a cabinet officer or dean) for approval; making necessary modifications to work, schedules, or spaces; and ensuring your staff, faculty, and graduate student understand expectations.

At this stage, it is crucial to keep the population in our campus spaces small. A smaller population reduces the risk of spreading COVID-19 and facilitates social distancing. Thus, work that the appropriate cabinet officer determines can and should be performed remotely based on the nature of the work should continue to be performed remotely. Only critical work that cannot be performed remotely should be considered for in-person resumption.

Resources

  • Princeton Playbook: Summer Phased Resumption of On-Campus Operations provides guidance for preparing and managing workspaces and workers this summer.
  • Template for Summer Phased Resumption of On Campus Operations Planning, to be completed and submitted, as outlined in the process.
  • Checklist to help think through the planning and preparation of resuming operations.
  • Workplace Strategies provides guidance for arranging work and common areas in a manner that supports social distancing.

Exceptions

Some operations require more complex planning and do not need to follow this process

  • Science and engineering departments do not include operations covered by the Academic Research Infrastructure Plan, which was part of the Phased Resumption of On-Campus Research.
  • Libraries are covered by the Phased Resumption of On-Site Services planning.
  • Art Museum is covered by the Phased Resumption of Art Museum planning.
  • Operations were required to continue throughout the stay-at-home orders (e.g., dining facilities, maintenance, etc.)

Summer Phased Resumption of On Campus Operations Process

The process for Phased Resumption proceeds in six steps:

Step 1: Review your Continuity of Operations Plan and your operations. Identify functions that cannot be completed in the current remote status. Do not include operations that were required to continue throughout the pandemic, such as maintenance operations, site protection, hardware support, etc.

Step 2: Determine which of the identified functions can be completed with social distancing.

Step 3: If the identified work cannot be conducted with social distancing, consider options outlined in the Playbook.

Step 4: Using the template, write a Resumption of On-Campus Operations plan and have it approved by your cabinet officer or dean.  Academic departments or institutes without a dean should send their plan directly to EHS at ehs@princeton.edu. Science and engineering departments should only include operations not covered in the Academic Research Infrastructure Plan submitted to the Dean for Research. If you find that the template does not address all of the challenges you foresee, please contact Robin Izzo, Executive Director of Environmental Health and Safety, at rmizzo@Princeton.edu or 609-258-6259 to consider the need for a small working group to advise you on your plan.

Step 5: Submit your completed, approved plans to EHS at ehs@princeton.edu at least one week before you plan to resume limited on-campus work. Please submit your plan within two weeks, and at least one week before you would like to begin operations.

Step 6: If approved by EHS, make the necessary preparations and resume limited, approved operations.

These plans and this process apply to work on campus this summer. Over the next few months, we will provide additional guidance for the fall semester. One of the biggest challenges during this global pandemic is that information and expectations continue to change as we learn more about the virus and mitigation strategies. The playbook is a living document that will be updated frequently.

 

Summer Phased Resumption of On-Campus Operations

Staff

Robin Izzo
Executive Director
609-258-6259

Shaundree Davis
Assistant Director, Environmental Health
609-258-6256

Stephen Elwood
Associate Director, Research Safety
609-258-6271

Kelly States
Associate Director
609-258-2648

Jackie Wagner
Assistant Director 
609-258-1427