Visitor Policy

Responsible Executive: Executive Vice President

Responsible Office: Environmental Health and Safety (EHS)

Contacts: Please direct questions concerning this policy to EHS at ehs@princeton.edu.

Effective Date: August 24, 2020 (updated August 9, 2021)

In the interest of public health and to reduce the possible transmission of communicable diseases, particularly COVID-19, the University institutes this policy on visitors, among other policies, procedures, and guidance. This policy will remain in effect until the risk of COVID-19 has been mitigated to a degree that the Environmental Safety and Risk Management Committee determines it is no longer needed, based on guidance from public health experts.

I.    Policy Statement

In order to support efforts to contain virus transmission, visitors must be approved prior to entering campus buildings. With few exceptions, visitors must be fully vaccinated to be allowed inside buildings that are occupied by Princeton University. All visitors must comply with the current requirements for face coverings.

II.    Who Is Affected by This Policy

This policy applies to all students, faculty, staff, and visitors.

III.    Definitions

Fully vaccinated means that at least two weeks have passed since receiving the second dose of a two-dose vaccine or the single dose of a one-dose vaccine, and subsequent necessary boosters. COVID-19 vaccines must be approved or have emergency use authorization from the United States Food and Drug Administration (FDA) or COVID-19 vaccines that have been listed for emergency use by the World Health Organization (WHO). The complete current list is available on the United States Centers for Disease Control (CDC) website.

Visitors means any individual who is NOT 

  • Undergraduate and graduate students who are enrolled and have permission to enter University buildings. 
  • Current employees of the University, including: 
    • Faculty and staff who currently have access to campus buildings.
    • Casual employees. 
    • Visiting researchers and visiting faculty with formal appointments from the Office of the Dean of the Faculty who have been approved to work on campus.
    • Long-term temporary staff agency personnel approved to work on campus by their University supervisor.  
  • Employees of University affiliates who regularly spend time on campus interacting with faculty, staff, and students are covered by the University Vaccination Policy and are not considered visitors. This includes University chaplains, ROTC staff working on campus, TigerTransit drivers, docents, etc.

IV. Policy 

Unless approved, visitors are prohibited from entering all campus buildings, including the Libraries, Dillon Gym, College dining halls, Richardson Auditorium, and Chapel. 

Visitors are permitted outdoors, on campus grounds. 

The following visitors are considered approved and may enter specified campus buildings if all requirements are met.

Category

Definition

Requirement

Contractors/Vendors

Individuals who provide essential services on campus, including repair, technical, renovation, construction, maintenance, moving, waste removal, etc.

  • Permitted inside of campus buildings if they have been retained and approved to provide services by a current staff or faculty representative.
  • Must comply with Requirements for Vendors and Contractors
  • All contractors and vendors are required to wear a face covering indoors.

Family members of students in dormitories

Family members of students who reside in residential dormitories who follow the guidance provided by Housing and Real Estate may assist with student move-in or move-out.

 

  • All individuals must wear a face covering inside buildings, except in the student’s room.

Dormitory approved secondary occupants

Secondary occupants residing with graduate or undergraduate students in dormitory University housing, approved by Housing and Real Estate Services.

  • Individuals must wear a face covering when indoors.

Family members and guests,  in non-dormitory residences

Guests of undergraduate and graduate students, staff, and faculty in non-dormitory, University residences.

  • Individuals must wear a face covering when indoors.

Prospective students

Prospective graduate and undergraduate students visiting campus, interviewing in person, etc.

Prospective student-athletes visiting Athletics

  • For partial day visits, individuals must wear a face covering indoors
  • For overnight visits and for prospective student-athletes that participate in drills, clinics, practices, etc., individuals must be fully vaccinated and must submit documentation and receive verification through a method approved by University Health Services

Campus Tours

Individuals participating in Orange Key or other established campus tours

  • Individuals must wear a face covering when indoors.
  • As much of the tour as possible should be conducted outdoors.

Regulatory Inspectors

Federal, state, and local agency inspectors, planned or unplanned visits.

  • Individuals must wear a face covering when indoors.

Attendees at University-sponsored events

Individuals participating in indoor University-sponsored events, public performances, varsity and athletics events, and religious services.

  • Vaccination required with no exceptions.  Host department must require self-attestation of vaccination.

Participants in approved University Sponsored Programs

Including enrollees of Day Camp and Sports Camps, approved programs such as Teachers as Scholars, Teacher Prep, Princeton University Preparatory Program, etc. 

  • Vaccination required with no exceptions.
  • Participants must submit documentation and receive verification through VacStatus or a method approved by University Health Services.

Sponsored Visitors (please see Section V)

  • Prospective faculty, postdoctoral fellows and staff: In-person visits may occur with approval from the administrative department head of the University faculty or staff member sponsoring the visitor.
  • Speakers for conferences, lectures, etc.
  • Donors 
  • Academic and Industry partners invited to meetings or to use University core facilities
  • Media and film crews that have been pre-approved by the Office of Communications to enter campus buildings. 
  • Insurance Adjusters
  • Visiting Researchers who do not already have an appointment from the Dean of the faculty.
  • Alumni
  • Must be sponsored by a University employee
  • Written approval from head of the sponsoring department is required.
  • Visitor is presumed to be accompanied by sponsoring entity.
  • Vaccination required with no exceptions. Host department must verify vaccination via self-attestation form.

Participants in club and varsity sports events

  • Teams from other institutions, including coaches and staff
  • Does not include spectators
  • Follow requirements and guidance of NCAA and Ivy League

The following visitors are not approved and may not enter campus buildings

  • Overnight guests in undergraduate dormitories.
  • Family members of faculty, staff or students may not enter Dillon Gym, College dining halls, or University libraries.
  • Vendors who have not been retained by University faculty or employees.
  • Any person who doesn’t meet the descriptions in Sections 1 and 2, above.
  • Children under 12 years of age may not enter campus buildings.

V. Procedures for Requesting Visitor Approval

The University sponsor is responsible for initiating the approval process and ensuring that the visitor has been approved before the visitor arrives on campus. 

1. University Sponsor completes Section 1 of the Sponsored Visitor Request form for each visitor. Please complete one form per visitor. 

2. University Sponsor sends the form to the proposed visitor.

3. Visitor completes Section 2 of the Sponsored Visitor Request form and emails it back to the Sponsor. 

4. Sponsor emails the form to the Department or Office Head.

5. Department or office head completes Section 3 of the Sponsored Visitor Request form.

6. Department or office head emails the form to the Sponsor.

7. Sponsor notifies the Visitor of the decision. If the Visitor is not fully vaccinated, Sponsor notifies the individual that they may not visit in person. 

8. Sponsor maintains the completed form for at least two weeks after the visit in case it is needed for contact tracing purposes. 

The Sponsored Visitor Request Form asks the Visitor to attest that they are fully vaccinated. Princeton University faculty and staff do not review or require the actual vaccination records. 

VI. Procedures for Vaccine Attestation for Approved Visitors

Sponsored visitors must attest using the Sponsored Visitor Request form

Attendees of University-hosted conferences and events may provide attestation in a manner that is most convenient to the host. Conference and Event Services can provide recommendations and language for a pre-registration process that includes an attestation. Email: ces@princeton.edu

Sponsors and hosts must retain attestation forms for two weeks following the final day of the visit or event.

VII.    Violations

Students found to be in violation of this policy may be subject to discipline in accordance with Rights, Rules, Responsibilities.

Faculty and staff found to be violation of this policy may be subject to disciplinary actions in accordance with appropriate University policy.

Campus visitors found to be in violation of this policy may be subject to University sanctions, including being banned from campus.

VIII.    Related Policies

VIII.    Update Log

Endorsed by Environmental Safety and Risk Management Committee: August 24, 2020
Updated August 30, 2020
Updated by ESRM: December 4, 2020
Updated by ESRM: June 17, 2021
Updated by ESRM: July 1, 2021
Updated by ESRM: August 9, 2021

For more information, see Frequently Asked Questions about the Visitor Policy.

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