Visitor Policy

Jump to: Visitor Policy Update (Effective May 16, 2022) »

Responsible Executive: Executive Vice President

Responsible Office: Environmental Health and Safety (EHS)

Contacts: Please direct questions concerning this policy to EHS at ehs@princeton.edu.

Effective Date: August 24, 2020 (updated March 15, 2022). Will be replaced May 16, 2022 by updated policy.

In the interest of public health and to reduce the possible transmission of communicable diseases, particularly COVID-19, the University institutes this policy on visitors, among other policies, procedures, and guidance. This policy will remain in effect until the risk of COVID-19 has been mitigated to a degree that the Environmental Safety and Risk Management Committee determines it is no longer needed, based on guidance from public health experts.

I.    Policy Statement

In order to support efforts to contain virus transmission, visitors must be approved prior to entering campus buildings. With few exceptions, visitors must be fully vaccinated to be allowed inside buildings that are occupied by Princeton University. All visitors must comply with the current requirements for face coverings.

II.    Who Is Affected by This Policy

This policy applies to all students, faculty, staff, and visitors.

III.    Definitions

Fully vaccinated means that at least two weeks have passed since receiving the second dose of a two-dose vaccine or the single dose of a one-dose vaccine. Beginning January 31, 2022, visitors must attest to vaccination and receipt of a booster if they are eligible. COVID-19 vaccines must be approved or have emergency use authorization from the United States Food and Drug Administration (FDA) or COVID-19 vaccines that have been listed for emergency use by the World Health Organization (WHO). The complete current list is available on the United States Centers for Disease Control (CDC) website (link is external).

Visitors means any individual who is NOT 

  • Undergraduate and graduate students who are enrolled and have permission to enter University buildings. 
  • Current employees of the University, including: 
    • Faculty and staff who currently have access to campus buildings.
    • Casual employees. 
    • Visiting researchers and visiting faculty with formal appointments from the Office of the Dean of the Faculty who have been approved to work on campus.
    • Long-term temporary staff agency personnel approved to work on campus by their University supervisor.  
  • Employees of University affiliates who regularly spend time on campus interacting with faculty, staff, and students are covered by the University Vaccination Policy and are not considered visitors. This includes University chaplains, ROTC staff working on campus, TigerTransit drivers, docents, etc.

IV. Policy 

Unless approved, visitors are prohibited from entering all campus buildings, including the Libraries, Dillon Gym, College dining halls, Richardson Auditorium, and Chapel. 

Visitors are permitted outdoors, on campus grounds. 

The following visitors are considered approved and may enter specified campus buildings if all requirements are met.

Category

Definition

Requirement

Contractors/Vendors

Individuals who provide essential services on campus, including repair, technical, renovation, construction, maintenance, moving, waste removal, etc.

  • Permitted inside of campus buildings if they have been retained and approved to provide services by a current staff or faculty representative.
  • Must comply with Requirements for Vendors and Contractors
  • All contractors and vendors who are not up-to-date with COVID-19 vaccination (primary vaccine and (if eligible) booster) are required to wear a face covering indoors.

Guests of students in dormitories

Undergraduate and graduate students who reside in residential dormitories may sponsor visitors, including overnight guests who are up-to-date with COVID-19 vaccination (primary and (if eligible) booster), in accordance with Rights, Rules, Responsibilities.

 

  • Guest must be up-to-date with COVID-19 vaccination, with no exceptions.
  • Sponsoring student must complete the Student Guest form, including verifying vaccination via attestation.
  • Student guest attestation forms are available to Residential College staff and Directors of Student Life, but do not require approval by the College.

Dormitory approved secondary occupants

Secondary occupants residing with graduate or undergraduate students in dormitory University housing, approved by Housing and Real Estate Services.

  • Individuals must wear a face covering when in indoor public and common spaces if not up-to-date with COVID-19 vaccination.

Family members and guests, in non-dormitory residences

Guests of undergraduate and graduate students, staff, and faculty in non-dormitory, University residences.

  • Individuals must wear a face covering when in indoor public and common spaces if not up-to-date with COVID-19 vaccination.

Prospective students

Prospective graduate and undergraduate students visiting campus, interviewing in person, etc.

Prospective student-athletes visiting Athletics

  • Individuals must wear a face covering indoors and attest to vaccination if entering campus buildings. Overnight visits in residential dormitories are not permitted.
     
  • Student-athletes who  participate in drills, clinics, practices, etc., must: submit proof of a negative COVID-19 test no more than 72 hours prior to the visit; be fully vaccinated, submit documentation and receive verification through a method approved by University Health Services. Overnight visits are not permitted.

Campus Tours

Individuals participating in Orange Key or other established campus tours

  • As much of the tour as possible should be conducted outdoors. Attendees of tours conducted inside campus buildings must attest to vaccination.

Regulatory Inspectors

Federal, state, and local agency inspectors, planned or unplanned visits.

  • Individuals must wear a face covering when indoors if not up-to-date with COVID-19 vaccination.

Attendees at University-sponsored events

Individuals participating in indoor University-sponsored events, public performances, varsity and athletics events, and religious services.

  • Vaccination required with no exceptions. Host department must require self-attestation of vaccination. Children under 5 years of age may attend with a guardian/parent.

Participants in approved University Sponsored Programs

Including enrollees of Day Camp and Sports Camps, approved programs such as Teachers as Scholars, Teacher Prep, Princeton University Preparatory Program, etc. 

  • Vaccination required with no exceptions.
  • Participants must submit documentation and receive verification through VacStatus or a method approved by University Health Services. Additional testing requirements may be established depending upon the activities of the program.

Sponsored Visitors (please see Section V)

  • Prospective faculty, postdoctoral fellows and staff: In-person visits may occur with approval from the administrative department head of the University faculty or staff member sponsoring the visitor.
  • Speakers for conferences, lectures, etc.
  • Donors 
  • Academic and Industry partners invited to meetings or to use University core facilities
  • Media and film crews that have been pre-approved by the Office of Communications to enter campus buildings. 
  • Insurance Adjusters
  • Visiting Researchers who do not already have an appointment from the Dean of the faculty.
  • Alumni
  • Must be sponsored by a University employee
  • Written approval from head of the sponsoring department is required.
  • Visitor is presumed to be accompanied by sponsoring entity.
  • Vaccination required with no exceptions. Host department must verify vaccination via self-attestation form.

Participants in club and varsity sports events

  • Teams from other institutions, including coaches and staff
  • Does not include spectators
  • Follow requirements and guidance of NCAA and Ivy League

The following visitors are not approved and may not enter campus buildings

  • Vendors who have not been retained by University faculty or employees.
  • Any person who doesn’t meet the descriptions in Sections 1 and 2, above.

V. Procedures for Requesting Visitor Approval

The University sponsor is responsible for initiating the approval process and ensuring that the visitor has been approved before the visitor arrives on campus. 

1. University Sponsor completes Section 1 of the Sponsored Visitor Request form for each visitor. Please complete one form per visitor. 

2. University Sponsor sends the form to the proposed visitor.

3. Visitor completes Section 2 of the Sponsored Visitor Request form and emails it back to the Sponsor. 

4. Sponsor emails the form to the Department or Office Head.

5. Department or office head completes Section 3 of the Sponsored Visitor Request form.

6. Department or office head emails the form to the Sponsor.

7. Sponsor notifies the Visitor of the decision. If the Visitor is not fully vaccinated, Sponsor notifies the individual that they may not visit in person. 

8. Sponsor maintains the completed form for at least two weeks after the visit in case it is needed for contact tracing purposes. 

The Sponsored Visitor Request Form asks the Visitor to attest that they are fully vaccinated. Princeton University faculty and staff do not review or require the actual vaccination records. 

VI. Procedures for Vaccine Attestation for Approved Visitors

Sponsored visitors must attest using the Sponsored Visitor Request form

Students living in University dormitories must attest vaccination on behalf of their visitors using the Student Guest form. The completed forms are available to, but do not need to be approved by, College staff and Directors of Student Life.

Attendees of University-hosted conferences and events may provide attestation in a manner that is most convenient to the host. Conference and Event Services can provide recommendations and language for a pre-registration process that includes an attestation. Email: ces@princeton.edu

Sponsors and hosts must retain attestation forms for two weeks following the final day of the visit or event.

VII.    Violations

Students found to be in violation of this policy may be subject to discipline in accordance with Rights, Rules, Responsibilities.

Faculty and staff found to be violation of this policy may be subject to disciplinary actions in accordance with appropriate University policy.

Campus visitors found to be in violation of this policy may be subject to University sanctions, including being banned from campus.

VIII.    Related Policies

VIII.    Update Log

Endorsed by Environmental Safety and Risk Management Committee: August 24, 2020
Updated August 30, 2020
Updated by ESRM: December 4, 2020
Updated by ESRM: June 17, 2021
Updated by ESRM: July 1, 2021
Updated by ESRM: August 9, 2021
Updated March 15, 2022

For more information, see Frequently Asked Questions about the Visitor Policy.

>Return to Policies<

>Return to COVID-19 Information and Resources<

 

Visitor Policy — Effective May 16, 2022

Responsible Executive: Executive Vice President

Responsible Office: Environmental Health and Safety (EHS) 

Contacts: Please direct questions concerning this policy to EHS at ehs@princeton.edu(link sends e-mail).

Effective Date: August 24, 2020. Update effective May 16, 2022.

In the interest of public health and to reduce the possible transmission of communicable diseases, particularly COVID-19, the University institutes this policy on visitors, among other policies, procedures, and guidance. This policy will remain in effect until the risk of COVID-19 has been mitigated to a degree that the Environmental Safety and Risk Management Committee determines it is no longer needed, based on guidance from public health experts.

I.    Policy Statement

All visitors must be invited or sponsored and comply with the requirements of this policy prior to entering campus buildings.   Visitors must be up-to-date with COVID-19 vaccination; however, depending on the category of the visit detailed in Section IV of this policy, individuals who are not up-to-date with vaccination may be permitted for short-term visits of no more than five days with no overnight stays on campus if they meet the requirements of section IV.b below (including showing proof of a negative COVID-19 test OR wearing a face covering at all times inside campus buildings).  The categories of visitors described in section IV.a below must be up-to-date with COVID-19 vaccination with no exceptions.  Regardless of vaccination status, all visitors must comply with the requirements of face coverings in effect at the time of their visit to campus. 

II.    Who Is Affected by This Policy

This policy applies to all students, faculty, staff, and visitors.

III.    Definitions

Up-to-Date with COVID-19 Vaccination means that at least two weeks have passed since receiving the second dose of a two-dose vaccine or the single dose of a one-dose vaccine, and subsequent boosters consistent with the definition described in the COVID-19 Vaccine Policy.

Attestation of vaccination means an individual certifying that they received the primary and, if eligible, booster dose(s) of the COVID-19 vaccine by completing a form, registration, or other means of affirmation or by showing proof of vaccination with a physical or virtual representation of their vaccination card or record.

Proof of Vaccination may include an official CDC COVID-19 vaccination card, a vaccine certificate from an official source (e.g., public health agency, government agency, or authorized vaccine provider), a mobile phone app, or a digital or physical photo of a vaccination card or record.

Visitors means any individual who does not have an appointment as University student, faculty, or staff, including those who are NOT a(n)

  • Enrolled degree-seeking undergraduate and graduate student
  • Current employee of the University, including: 
    • Faculty and staff who currently have access to campus buildings.
    • Casual employees. 
    • Visiting researchers and visiting faculty with formal appointments.
    • Long-term temporary staff agency personnel.
  • University affiliates who regularly spend time on campus interacting with faculty, staff, and students are covered by the University Vaccination Policy.[1]

Secondary occupants residing with graduate or undergraduate students in University dormitory housing, as approved by Housing and Real Estate Services, are not considered visitors to their residences and residential complex, but are considered visitors to other University buildings.

IV.    Policy

Unless meeting the conditions described in this section, visitors are prohibited from entering all campus buildings, including the Libraries, Dillon Gym, Richardson Auditorium, and Chapel.  Visitors are permitted outdoors, on campus grounds. 

Academic, administrative and residential buildings are locked and accessible to appropriate faculty, staff and students by key or card access.

Visitors must cancel their planned visit if they test positive for COVID-19 within ten (10) days of the planned start of their visit, if they are experiencing symptoms consistent with COVID-19[2], or if they were identified as a close contact of an individual who tested positive within the last ten (10) days and have not had a negative COVID-19 test since the exposure.  Visitors must notify the sponsoring host if they test positive for COVID-19 within five days after their visit.

Vaccination and attestation requirements vary as described below.

IV.a Visitors requiring up-to-date vaccination

The following categories of visitors must be up-to-date with COVID-19 vaccination without exception and must attest to vaccination in the manner described in the Supplemental Guidance for Visitors and must be prepared to show proof of vaccination as described in Section III. All of these visitors must be sponsored by a member of the University community (faculty, staff, graduate student, or undergraduate student) or a University department or unit.

  • Visitors staying overnight in University dormitories. This does not include graduate student apartment complexes, such as Lakeside or Lawrence Apartments.
  • Those participating in summer residential programs, such as sports camps, summer research, etc.
  • Those participating in multi-day programs sponsored by the University, such as Princeton University Preparatory Program (PUPP), summer day camps, Princeton Writing Program, Teachers as Scholars, Teacher Prep, regular tutoring, etc. This does not include conferences and events.
  • TigerCard holders (e.g., faculty spouses, graduate student dependents, etc.) with access to the libraries or Dillon Gym facilities.
  • Visiting Student Research Collaborators.
  • Individuals participating in University-sponsored programs where removal of a mask indoors is necessary.
  • Long-term visits of more than five days, consecutively or non-consecutively.

IV.b. Visitors requiring attestation of vaccination OR a negative test OR agree to wear mask

The categories of visitors listed below must

  • Attest to being up-to-date with COVID-19 vaccination, be prepared to show proof of vaccination as described in Section III, and follow the policy for masks in effect at the time of their visit OR
  • Attest to having a negative test for COVID-19 via PCR within 72 hours before the start of the scheduled visit or via rapid antigen test within 8 hours before the start of the scheduled visit and be prepared to show proof of the negative test if they do not attest to vaccination OR
  • Agree to wear a mask at all times when indoors if they do not attest to vaccination. These individuals cannot remove their masks inside of University buildings, not even to eat or drink.

Attestation or agreement to wear a mask must be completed in the manner described in the Supplemental Guidance for Visitors.

  • Individuals invited or approved by faculty, staff, or students or by a department or unit for short-term visits (5 days or fewer, consecutively or non-consecutively, no overnight stay on campus) and who will not have independent access to buildings.
  • Attendees at University-sponsored meetings, conferences, and events.
  • Individuals invited to participate in sponsored human subjects research.
  • Individuals participating in or attending events in University buildings where the sponsor is a third-party entity that has permission to use the facilities.

IV.c. Pre-approved visitors who do not require attestation

The following visitors do not require sponsors or approval and are not required to attest to their vaccination status. If they are not up-to-date with COVID-19 vaccination, they must wear a mask indoors around other people.

  • Contractors and vendors retained to provide essential services on campus, including repair, technical assistance, renovation, construction, maintenance, moving, food delivery, waste removal, etc. and who comply with the Requirements for Vendors and Contractors.
  • Guests in non-dormitory University residences. Visitors who are not up-to-date with COVID-19 vaccination must wear a mask in common spaces, such as lobbies, common rooms, hallways, etc.
  • Regulatory inspectors, including federal, state, and local agency inspectors on campus for planned or unplanned visits.
     

V.    Violations

Students, faculty and staff are responsible for communicating the requirements of this policy to the visitors they sponsor, and for ensuring that those visitors comply with the policy’s requirements. 

Students found to be in violation of this policy may be subject to discipline in accordance with Rights, Rules, Responsibilities(link is external).

Faculty and staff found to be violation of this policy may be subject to disciplinary actions in accordance with appropriate University policy.

Campus visitors found to be in violation of this policy may be subject to University sanctions, including being banned from campus.

VII.    Related Policies

VII.    Update Log

Endorsed by Environmental Safety and Risk Management Committee: August 24, 2020
Updated August 30, 2020
Updated by ESRM: December 4, 2020
Updated by ESRM: June 17, 2021

Updated by ESRM: July 1, 2021
Updated by ESRM: August 9, 2021
Updated by ESRM: May 9, 2022

 

[1] This includes University chaplains, UStore (36 University Place), Credit Union (7 New South), Athletics coaches, Hamilton Physical Therapy, Quest Lab, ROTC staff (on campus), Restaurant Associates, shuttle drivers, docents, ACC (Lakeside), McCarter Theater, HHMI, Center for Jewish Life, etc.

[2] Symptoms of COVID-19 include fever, chills, cough, new loss of taste or smell, sore throat, shortness of breath or difficulty breathing, congestion, runny nose, fatigue, muscle or body aches, nausea or vomiting, diarrhea, or headache that are not related to a non-COVID diagnosis.