Responsible Executive: Executive Vice President
Responsible Office: Environmental Health and Safety (EHS)
Contacts: Please direct questions concerning this policy to EHS at email@example.com.
Effective Date: August 24, 2020 (updated July 1, 2021)
In the interest of public health and to reduce the possible transmission of communicable diseases, particularly COVID-19, the University institutes this policy on visitors, among other policies, procedures, and guidance. This policy will remain in effect until the risk of COVID-19 has been mitigated to a degree that the Environmental Safety and Risk Management Committee determines it is no longer needed, based on guidance from public health experts.
I. Policy Statement
In order to support efforts to contain virus transmission, visitors must be approved prior to entering campus buildings.
II. Who Is Affected by This Policy
This policy applies to all students, faculty, staff, and visitors.
1. The following groups are not considered visitors:
- Undergraduate and graduate students who are enrolled and have permission to enter University buildings.
- Current employees of the University, including:
- Faculty and staff who currently have access to campus buildings.
- Casual employees.
- Visiting researchers and visiting faculty with formal appointments from the Office of the Dean of the Faculty who have been approved to work on campus.
- Long-term temporary staff agency personnel approved to work on campus by their University supervisor.
2. The following groups are considered approved visitors:
- Contractors and Vendors: Individuals who provide essential services on campus, including repair, technical, renovation, construction, maintenance, moving, waste removal, etc. Contractors and vendors are permitted inside of campus buildings if they have been retained and approved to provide services by a current staff or faculty representative. All services must be conducted in compliance with the University public safety policies and guidance for Vendors and Contractors.
- Family members of students who reside in residential dormitories who follow the guidance provided by Housing and Real Estate may assist with student move-in or move-out.
- Approved secondary occupants residing with graduate or undergraduate students in dormitory University housing.
- Family members and guests of non-dormitory University Housing residents (including undergraduate and graduate students, staff, and faculty).
- Prospective undergraduate students: Outdoor campus tours and outdoor information sessions may resume.
- Prospective graduate students: Graduate student interviews should be conducted virtually when possible. In-person visits may occur with approval from the Graduate School.
- Prospective faculty, postdoctoral fellows and staff: In-person visits may occur with approval from the administrative department head of the University faculty or staff member sponsoring the visitor.
- Participants in University-sponsored programs that have been approved through a Resumption Review Process, including enrollees of Day Camp and Sports Camps, approved programs such as Teachers as Scholars, Teacher Prep, Princeton University Preparatory Program, etc., and prospective student athletes.
- Media and film crews that have been pre-approved by the Office of Communications to enter campus buildings.
- Individuals participating in University-sponsored conferences, public performances, varsity and athletics events, and religious services as of August 1, 2021.
- All those not included in #1 or #2 above.
Visitors are prohibited from entering all campus buildings, including the Library, Richardson Auditorium, and Chapel. These spaces are prioritized for teaching, research, and worship for students, faculty, and staff. Visitors are permitted outdoors, on campus grounds.
Princeton University faculty and staff who wish to sponsor a visitor may request an exception from their respective administrative department head or manager. Sponsors must initiate the Sponsored Visitor Request form and confirm completion of the form by the visitor and the sponsor's department head/manager prior to allowing a visitor to enter a campus building.
Visitors not sponsored by University faculty or staff may not be permitted and should contact the Office of Environmental Health and Safety to inquire
V. Procedures for Requesting Visitor Approval
The University sponsor is responsible for initiating the approval process and ensuring that the visitor has been approved before the visitor arrives on campus.
1. University Sponsor completes Section 1 of the Sponsored Visitor Request form for each visitor. Please complete one form per visitor.
2. University Sponsor sends the form to the proposed visitor.
3. Visitor completes Section 2 of the Sponsored Visitor Request form and emails it back to the Sponsor.
4. Sponsor emails the form to the Department or Office Head.
5. Department or office head completes Section 3 of the Sponsored Visitor Request form.
6. Department or office head emails the form to the Sponsor.
7. Sponsor notifies the Visitor of the decision. If the Visitor is not fully vaccinated, Sponsor ensures that the Visitor complies with public health requirements.
8. Sponsor maintains the completed form for at least two weeks after the visit in case it is needed for contact tracing purposes.
The Sponsored Visitor Request Form asks the Visitor to either attest that they are fully vaccinated OR to attest that they will wear face coverings and maintain social distancing in University buildings. Princeton University faculty and staff do not review or require the actual vaccination records.
Students found to be in violation of this policy may be subject to discipline in accordance with Rights, Rules, Responsibilities.
Faculty and staff found to be violation of this policy may be subject to disciplinary actions in accordance with appropriate University policy.
Campus visitors found to be in violation of this policy may be subject to University sanctions, including being banned from campus.
VII. Related Policies
- Communicable Disease Policy
- Face Covering Guidance
- EHS Guidance for Vendors and Contractors
- Guidance on Events and Gatherings
- Rights, Rules, Responsibilities (link is external)
- University Public Safety Policies (link is external)
VIII. Update Log
Endorsed by Environmental Safety and Risk Management Committee: August 24, 2020
Updated August 30, 2020
Updated by ESRM: December 4, 2020
Updated by ESRM: June 17, 2021