Emergencies and Incidents

Emergency Preparedness

Emergency Preparedness Planning for Departments and Groups

Questions to gauge your preparedness

  1. Are you and the employees in your department familiar with the University's emergency procedures?
  2. Do you and your employees know where to go to find instructions on how to prepare for or respond to an emergency?
  3. Has your department or office prepared a Continuity of Operations Plan?
  4. Do you and your employees have up-to-date contact information in HR Self-Service or TigerHub?
  5. Do you and your employees know where to assemble in the event of a fire or other emergency in your building?
    • If roll were taken at the assembly point, how quickly could the University ascertain who is missing in terms of employees who work in your department?
  6. Does Public Safety have a current call list of key department personnel for emergencies?
  7. Do you have a method to contact your employees at home in an emergency?
  8. Do you have a method to contact your employees who may be outdoors?
  9. Does your department have access to a portable, battery operated radio, flashlights and batteries?
  10. If a fire destroyed one of your department’s offices, labs, or libraries, how easily would you be able to produce an inventory of type of equipment,  (including date acquired and cost) and books, and other materials that were in the office?
    • Do you have equipment or art on site that is not University property (on loan from donors, vendors or other universities); if so, is there a written loan agreement specifying who is providing insurance?
  11. Do you have any documents that, if lost, would have a critical impact on your department’s ability to function?

If you answer yes to the questions below, please contact EHS at 258-5294 if you have not already done so.

  • Is there any equipment that would be difficult to replace because of rarity, age or time lag from order to delivery?
  • Do you have any office or lab containing materials or equipment with a combined value in excess of $1 million?

Spills and Releases

Planning, thorough training and quick action help ensure all spills are contained and cleaned up in a manner that causes no increased or potential risk to human health, the environment, and/or property.

Spill the release of any material that results in an increased risk or potential risk to human health, the environment, and/or property. A spill may be contained to an inpervious surface, such as a benchtop, floor or the work surface of a fume hood. A spill may also be considered a release to the environment.

Release - a spill that has not been contained and has entered the environment either directly, or indirectly via a floor drain, storm drainage system, sink or other entry to the sanitary sewer.

Chemical Spill Procedures

Spill Response and Clean-up Procedures

In the event of a chemical spill, the individual(s) who caused the spill is responsible for prompt and proper clean-up. It is also their responsibility to have spill control and personal protective equipment appropriate for the chemicals being handled readily available. See Developing a Spill Response Plan for more information.

All spill kits come with a Chemical Spill Response Protocol visual guide. Click on the image below to view the guide, or download as a PDF here

Spill Kits Insert PNG

The following are general guidelines to be followed for a chemical spill. More detailed procedures may be available in your Departmental Chemical Hygiene Plan or Spill Response Plan.

Emergency Actions

  • Immediately alert area occupants and supervisor, and evacuate the area, if necessary.
  • If there is a fire or medical attention is needed, contact Public Safety at 609-258-3333.
  • Attend to any people who may be contaminated. Contaminated clothing must be removed immediately and the skin flushed with water for no less than fifteen minutes. Clothing must be laundered before reuse. See First Aid for Chemical Exposures for more information.
  • If a volatile, flammable material is spilled, immediately warn everyone, control sources of ignition and ventilate the area.

Immediate Spill Response

  • Don personal protective equipment, as appropriate to the hazards. Refer to the Material Safety Data Sheet or other references for information.
  • Consider the need for respiratory protection. The use of a respirator or self-contained breathing apparatus requires specialized training and medical surveillance. Never enter a contaminated atmosphere without protection or use a respirator without training. If respiratory protection is needed and no trained personnel are available, call EHS at x8-5294 or Public Safety at 911. If respiratory protection is used, be sure there is another person outside the spill area in communication, in case of an emergency. If no one is available, contact Public Safety.
  • Using the chart below, determine the extent and type of spill. If the spill is large, if there has been a release to the environment or if there is no one knowledgeable about spill clean-up available, contact EHS at 609-258-5294 from 8:30am-4:30pm. Outside those hours, contact Public Safety at 609-258-3333 and ask for EHS assistance.
Category Size Response Treatment Materials

Small

up to 300mL chemical treatment or absorption neutralization or absorption spill kit
Medium 300mL to 5L absorption absorption spill kit
Large more than 5L call Public Safety (609-258-3333) outside help
  • Protect floor drains or other means for environmental release. Spill socks and absorbents may be placed around drains, as needed.
  • Contain and clean-up the spill according to the table above. 
    Loose spill control materials should be distributed over the entire spill area, working from the outside, circling to the inside. This reduces the chance of splash or spread of the spilled chemical. Bulk absorbents and many spill pillows do not work with hydrofluoric acid. POWERSORB® (by 3M) products and their equivalent will handle hydrofluoric acid. Specialized hydrofluoric acid kits also are available for purchase from lab safety suppliers. Many neutralizers for acids or bases have a color change indicator to show when the spill is neutralized.
  • When spilled materials have been absorbed, use brush and scoop to place materials in an appropriate container. Polyethylene bags may be used for small spills. Five gallon pails or 20 gallon drums with polyethylene liners may be appropriate for larger quantities.
  • Complete a hazardous waste sticker, identifying the material as Spill Debris involving XYZ Chemical, and affix onto the container. Spill control materials will probably need to be disposed of as hazardous waste. Contact EHS at 258-5294 for advice on storage and packaging for disposal.
  • Decontaminate the surface where the spill occurred using a mild detergent and water, when appropriate.
  • Report all spills to your supervisor or the Principal Investigator.

Developing a Spill Response Plan (top)

An effective spill response procedure should consider all of the items listed below. The complexity and detail of the plan will, of course depend upon the physical characteristics and volume of materials being handled, their potential toxicity, and the potential for releases to the environment.

  • Review Safety Data Sheets (SDSs) or other references for recommended spill cleanup methods and materials, and the need for personal protective equipment (e.g., respirator*, gloves, protective clothing, etc.)
  • Acquire sufficient quantities and types of appropriate spill control materials to contain any spills that can be reasonably anticipated. The need for equipment to disperse, collect and contain spill control materials (e.g., brushes, scoops, sealable containers, etc.) should also be reviewed. See Recommended Spill Control Materials Inventory for more details. EHS maintains EHS chemical spill control kits that can be used if no other materials are available. After use, please call EHS at 258-5294 to restock.
  • Acquire recommended personal protective equipment and training in its proper use. *For example, if an air purifying respirator or self-contained breathing apparatus are needed, personnel must be enrolled in the Respiratory Protection Program and attend annual training and fit-testing. 
  • Place spill control materials and protective equipment in a readily accessible location within or immediately adjacent to the laboratory.
  • Develop a spill response plan that includes:
    • Names and telephone numbers of individuals to be contacted in the event of a spill.
    • Evacuation plans for the room or building, as appropriate.
    • Instructions for containing the spilled material, including potential releases to the environment (e.g., protect floor drains).
    • Inventory of spill control materials and personal protective equipment.
    • Means for proper disposal of cleanup materials (in most cases, as hazardous waste) including contaminated tools and clothing.
    • Decontamination of the area following the cleanup.
  • Discuss the spill response plans with all employees in the area. EHS offers training for employees who work directly with chemicals (see Chemical Spills and Waste Procedures) and who are expected to respond outside their work area to assist with spill cleanup (see Chemical Emergency Response (HAZWOPER) First Responder - Operations Level Training). Contact Steve Elwood at 258-6271to schedule a session for your area.

Recommended Spill Control Material Inventory (top)

Spill kits are located in major hallways, stairwells and near elevators. Note: For spills greater than 4 liters, call Public Safety at 609-258-3333.

Chemical Spill Kits

Each Chemical Spill Kit contains one Toolbox/ PPE Spill Kit and two Universal Spill Absorbent Kits. 

Part 1: Toolbox/ PPE Spill Kit

Toolbox

  • 1 Pen, 1 Marker, 3 Twist Ties, and 4 Hazardous Waste Labels
  • 3 Waste Bags
  • 1 Dustpan Set
  • Length of “Caution- Chemical Spill” Tape
  • 1 Spill Instructions

PPE
Hot Zone Bag

  • 4 Pairs L Disposable Nitrile Gloves and 2 Pairs of Tyvek Shoe Covers
  • 1 XL Disposable Apron with Sleeves and 1 Pair of Chemical Splash Goggles

Warm Zone Bag

  • 4 Pairs L Disposable Nitrile Gloves and 2 Pairs of Tyvek Shoe Covers
  • 1 XL Disposable Apron without Sleeves and 1 Pair of Safety Glasses

 
Part 2: Universal Spill Absorbent Kit

  • 1 3 in. x 10 ft. Absorbent Sock
  • 10 Universal Spill Pads
  • 7 lbs. Absorbent (absorbs 2 L of water) 

Food Oil Spill Kits

  • 1 Pair PVC Glove with Gauntlet (M)
  • 1 pair PVC Glove with Gauntlet (XL)
  • 1 x 12” Dustpan and Brush Set
  • 3 x Hazardous Materials Bag (4mil thickness)
  • 10 x Oil Only Absorbent Pad (18” x 16”)
  • 2 x Oil Absorbent Pillow (10 gallon capacity)
  • 1 x Xsorb Premium Granules Absorbent (30 lb. bag)
  • 2 x 10 ft. Universal Absorbent Sock (3” diameter)

Chemical Spill Kit Locations

This lists the locations of all spill kits maintained by EHS around campus. If you find that a kit is missing or has been used and not restocked, please contact 258-5294 immediately so the kit can be serviced.

Building/
Department

Location

Type of spill kit*

120 Prospect

Cleaning chemicals storage room

HSK

171 Broadmead B01 CSK

185 Nassau St.
Visual Arts

Under sink in rm. A02 (Photography Lab)

CSK

185 Nassau St.
Visual Arts

1st Floor Sculpture Room

CSK

185 Nassau St.
Visual Arts

Under sink in rm. 124 (Lithography)

CSK

185 Nassau St.
Visual Arts

2nd Floor Hallway between painting spaces

CSK

185 Nassau St.
Visual Arts

4th Floor Junior Space

CSK

87 Prospect

Loading Dock area

SLDK

Andlinger Center

00 - Lobby near elevator 2

CSK

Andlinger Center

1L - 141 corridor near elevator 3

CSK

Bowen Hall/SEAS

Ground Floor in the 114 Suite

CSK

Bowen Hall/SEAS

Third Floor near elevator

CSK

Butler/First

Wilcox loading dock area

F

Center For Jewish Life

Loading dock

F

Dean Mathey

Storage room

HSK

E-Quad

100 Level A-Wing outside elevator

CSK

E-Quad

100 Level B-Wing outside elevator

CSK

E-Quad

100 Level E-Wing Outside E-117

CSK

E-Quad

100 Level G-Wing by dockside entrance

CSK

E-Quad

100 Level J-Wing outside elevator

CSK

E-Quad

Ramp behind the Loading Dock

CSK

E-Quad

Shed 7 (haz waste storage) behind loading dock

LDK

Forbes

Loading dock, outside receiving office

F

Frick/Chemistry

Stock room

CSK

Frick/Chemistry

B-Level B02 corridor by elevator

CSK

Frick/Chemistry

Central stairs B03 Mechanical Room

HSK

Frick/Chemistry

B-Level B06 corridor by elevator

CSK

Frick/Chemistry

A-Level A01 corridor by entrance of A03 laboratory

CSK

Frick/Chemistry

A-Level A03 corridor by entrance of A08 laboratory

CSK

Frick/Chemistry

Room 101 storage

CSK

Frick/Chemistry

Room 102 storage

CSK

Frick/Chemistry

Room 103 storage

CSK

Frick/Chemistry

Room 201 storage

CSK

Frick/Chemistry

Room 202 storage

CSK

Frick/Chemistry

Room 203 storage

CSK

Frick/Chemistry

Room 301 storage

CSK

Frick/Chemistry

Room 302 storage

CSK

Frick/Chemistry

Room 303 storage

CSK

Frist Campus Center

Loading Dock area

F

Gas Dynamics (Forrestal Campus)

Compressor room

CSK

Grad College

Loading dock, inside receiving office

F

Guyot/
Geosciences

A-level, in room A-61 (equipment room)

CSK

Guyot/
Geosciences

B-level, in corridor by phone outside B-54

CSK

Guyot/ Geosciences

mezzanine level by elevator, opposite M-50 storage room

CSK

Guyot/
EEB

Guyot, mezzanine level outside Professor Stern lab

CSK

Guyot/
EEB

Guyot, third floor near EEB elevator

CSK

Guyot/
EEB

Guyot, fourth floor near EEB elevator

CSK

Hoyt/
CBE

Hoyt, second floor near elevator

CSK

Icahn Laboratory

Loading Dock

CSK

Icahn Laboratory

First Floor West Wing lab block (mid-block entrance)

CSK

Icahn Laboratory

First Floor South Wing lab block (mid-block entrance)

CSK

Icahn Laboratory

Second Floor West Wing lab block (mid-block entrance)

CSK

Icahn Laboratory

Second Floor South Wing lab block (mid-block entrance)

CSK

Jadwin Hall
Physics

Loading Dock – outside loading dock office

LDK

Jadwin Hall Physics

Jadwin Hall B-Level (in hallway between B-3 and B-18)

CSK

Jadwin Hall Physics

Jadwin Hall Level 1, outside Rm. 118

CSK

Jadwin Hall
Loading Dock Bldg.

90-day Hazardous Waste Storage room A25

LDK

Lawrence Apts Geothermal Room
CSK
LTL/Molecular Biology Loading Dock
LDK

LTL/Molecular Biology

LTL 1st Floor (near restrooms)

CSK

LTL/Molecular Biology

LTL 2nd Floor (near stairwell)

CSK

LTL/Molecular Biology

LTL 301 (near stairwell)

CSK

LTL/Molecular Biology Elevator Lobby (Ground Floor) CSK

MacMillan/
Maintenance

MacMillan Building - Garage Shop

CSK

Maintenance Yard

Maintenance Yard - Pesticide Shed, top of cabinet (2 PPE kits)

PPE
X 2

PNI/ Psychology A-level central research corridor
CSK
PNI/ Psychology 1-level central research corridor
CSK
PNI/ Psychology 2-level central research corridor
CSK

Rocky/Mathey

Loading dock area

F

Schultz/
Molecular Biology

Schultz-Moffett Ground floor near elevator

CSK

Stanworth

Basement Storage room

HSK

Warehouse/
Building Services

Building Services Warehouse
755 Alexander Road

CSK

Whitman

Loading dock area

F

Key

CSK: Chemical Spill Kit contains:

  • One 16-gallon polyethylene (blue) drum with vermiculite absorbent
  • One 5-gallon (gray) pail -PPE - with the following:
    • Two pair Silver Shield gloves
    • Several pair nitrile gloves
    • One disposable apron with sleeves
    • Two sleeveless disposable aprons
    • Two pair Tyvek shoe covers
    • Two pair chemical splash goggles
    • Two white oil-absorbent pads
    • One 4½-foot grey multi-absorbent pad/sock
    • Three Plastic disposal bags
    • Several waste stickers
    • One Dustpan/Brush
    • One Red Sharpee© marker.
    • Binder with procedures, Phone List, Two CAUTION – DO NOT ENTER signs, Two CAUTION – CHEMICAL SPILL signs, inventory

LDK:  Loading Dock Kit

Contains a Chemical Spill Kit plus an additional 16 gal. poly drum containing:

  • one absorbent pad approx. 20 ft.. long
  • four 4ft. long socks

SLDK:  Small Loading Dock Kit

Contains a CSK without Silver Shield gloves and with extra pads and socks.

HSK:  Housing Spill Kit

Contains a CSK minus the Silver Shield gloves.

F: Food Oil Kit

Contains a 16 gal. poly drum with approx. half vermiculite absorbent, several pads, a couple of socks, a small dust pan and brush, and a couple of bags for disposal.