Requirements for University Contractors and Vendors to Limit Transmission of COVID-19
These requirements apply to Vendors and Contractors who provide services on the Princeton University campus and/or in University-owned or leased buildings (“University Property”).
These requirements do not apply to long term temporary agency staff, who must follow all University policies when working under the direction of a University employee or faculty member.
All University Contractors and Vendors who provide services on campus or in University Property must comply with New Jersey Department of Health COVID-19 guidelines, all applicable Executive Orders issued by the Governor of New Jersey, and any additional requirements and instructions provided by the University representative with oversight responsibility over their engagement (the “University Representative”).
Contractors and Vendors must also comply with the following University requirements:
- A face covering that complies with NJDOH and/or CDC guidelines must be worn in accordance with the University’s policy on face coverings. There are no exceptions to this policy for employees, workers, agents, third parties, and all other individuals for whom a Contractor or Vendor is responsible when working on University Property.
- Social distancing practices must be followed at all times. Activities that do not allow for social distancing must be reviewed and approved by the University Representative. Approval to conduct work with a University employee or student that does not allow for social distancing must be reviewed and approved (if appropriate) through the University’s Environmental Health and Safety Department. Work within 6 feet of other Contractor/Vendor employees, workers, agents, third parties, and all other individuals for whom the Contractor/Vendor is responsible should be reviewed and approved by the University Representative.
- The Contractor/Vendor must each day document names of all employees, workers, visitors, third parties, and all other individuals present on the University work site for whom the Contractor/Vendor is responsible. The work site must be maintained to prohibit the entrance of any persons, including students, employees, workers and visitors who do not sign in. ]
- The Contractor/Vendor must obtain University approval from the University Representative to use shared spaces outside of the work site. These shared spaces include areas outside the project/work limits occupied by both the public and Contractor/Vendor workers. This approval may require that the Contractor/Vendor be responsible for cleaning/sanitization of such shared spaces.
- Contractors and Vendors who provide services on University Property must notify, within 24 hours, Environmental Health and Safety (email@example.com) if an employee, worker, visitor, third party, or any other individual for whom the Contractor/Vendor is responsible and who was at the work site:
- Tests positive for COVID-19
- Leaves University work site due to symptoms that could be associated with COVID-19
- If an employee, worker, visitor, third party, or any other individual for whom the Contractor/ Vendor is responsible, tests positive for COVID-19 and has been on University Property within 3 days prior to onset of symptoms, the Contractor/Vendor is responsible for:
- Notifying the University Representative of the positive test.
- Providing the affected individual’s name and contact information to Environmental Health and Safety (firstname.lastname@example.org), who will conduct contact tracing to identify University staff, faculty or students who may have been in close contact with the affected individual.
- Closing the work site until completion of cleaning and disinfecting all surfaces within the renovation/construction spaces that may have been touched by the individual, including break areas, elevators, stairwells, and restrooms. The Contractor/Vendor is responsible for cleaning and disinfection or may hire a third party for cleaning and disinfection. The Contractor/Vendor must follow CDC guidance for cleaning and disinfection and use products that are effective against the virus that causes COVID-19.
- The affected Contractor/Vendor employee, worker, visitor, third party, or other individual for whom the Vendor or Contractor is responsible may return to the University work site upon receipt of clearance from his/her healthcare provider or local health department. Clearance procedures must also comply with NJ Department of Health requirements. The Contractor/Vendor must submit documentation to the University Representative stating that the affected individual has been cleared to return to work (by whom) and in accordance with NJDOH requirements. Please do not submit confidential medical information.
- Vendor/Contractor employees, workers, visitors, and other parties for whom the Vendor/Contractor is responsible must be provided with a means to review these requirements. The attached fact sheet has been developed to assist Vendors and Contractors with communication of these requirements to limit transmission of COVID-19 when working on University Property.
Please email questions to email@example.com
New Jersey Department of Health: https://www.nj.gov/health/ (link is external)
State of New Jersey Executive Orders: https://nj.gov/infobank/eo/056murphy/pdf/EO-142.pdf
See Attachment: “Information for Contractors and Vendors Working or Providing Services at Princeton University”