Material Arrival

• Deliveries are made ONLY to the address indicated on the university’s DEA License:
  • PRINCETON UNIVERSITY
    LIFE SCIENCES COMPLEX - WASHINGTON RD
    DELIVERIES TO LEWIS THOMAS LAB
    PRINCETON, NJ, 08540-6405
  • Items are tracked during delivery and EHS notifies the Dept. Office and central receiving of delivery status

• EHS is notified by receiving staff when the items arrive
  • EHS personnel receive the material upon arrival
  • CDS is entered into the University CDS Inventory
  • Unique Vial ID No. are assigned to each vial
  • Controlled Substance Use Log (see sample log in 'Resources')
    • Use log is to be used by lab staff to track the use of CDS from initial use to container completion
      • Destructions can be requested
      • Destruction only to be conducted through EHS
    • Return a copy of the log to EHS when material is used up or destroyed (EHS)
• EHS delivers material to the campus laboratory location
  • Lab staff sign the Controlled Substance Receipt Record chain of custody to document receipt (see sample chain of custody in 'Resources')
• CDS materials are immediately secured in EHS approved lock-box

Inventory and Accounting

• Biennial physical inventory verifications are conducted in June of odd numbered years.
• DEA Regulation states, “After the initial inventory is taken, the registrant shall take a new inventory of all stocks of controlled substances on hand at least every two years.”
  • “The biennial inventory may be taken on any date which is within two years of the previous biennial inventory date.”
• EHS will formally request that each lab conduct a semiannual review using the PeopleSoft inventory.
  • Lab personnel review the CDS inventory and report any discrepancy noted directly to EHS
  •  EHS will confirm the change and adjust the ‘working inventory.’